Mission Plan for
(Event/Incident Name)


[ Name | Location | Date/Time | Objectives | MC List | Particip. Orgs. |
S.A. Contacts | Meetings | Resources | Locations/Assignments |
Maps | Frequency Plan | Operator Equip. | Special Instructions | ]

Latest update: 05/10/08

Event/Incident Name

Fully qualified event name and "short name" as applicable. Include high level Served Agency (SA) information as applicable. This is how we will refer to the event / incident from now on.

Location

Full list of event location(s) and any special requirements those locations may have. Special note must be made of any unique access requirements or antenna considerations for any location(s)

Date(s) and Time(s)

Full list of event date(s) and time(s) or range. If specific functions are on separate days, be sure to note these. For example: Setup on day 1, event on day two and tear-down debrief on day 3.

Event/Incident Objectives

List the objectives for this event / incident. These should also include the objectives of groups outside of Amateur Radio. This allows our operators to better understand the scope of the occurence.

  1. Objective one
  2. Objective two
  3. Objective three, etc.

Include URLs of the served agency(ies) that will provide additional information to anyone that needs it.

ARES/RACES Mission Coordinator(s)

You may wish to have the E-mail addresses in a form that is "non-harvestable" by internet data machines.

Name Call E-mail
LastName1, FirstName1
Call1
Call1 at ARRL.net
LastName2, FirstName2
Call2
Call2 at ARRL.net
LastName3, FirstName3
Call3
Call3 at ARRL.net

Participating Organizations

The following are the groups / organizations participating in this event / incident.

Served Agency(ies) Contact(s)

NOTE: If the phone numbers of all SA contacts, names, etc. are not public information, either do not put that information in this document or restrict posting this document to password protected sites only.

Name Title Phone Number E-mail
LastName1, FirstName1
Title1
Phone number1
E-mail1
LastName2, FirstName2
Title2
Phone number2
E-mail2
LastName3, FirstName3
Title1
Phone number3
E-mail3

Meetings

List date and times of all pre-event and post-event meetings. Don't forget the debriefing meeting!

Date Time Description
Date1
Time1
Description number one
Date2
Time2
Description number two
Date3
Time3
Description number three
Date4
Time4
Debriefing


Resources

Strategy

How are you going to handle things. What process or approach will be used to support this event? Are there any unique modes that will be used? Any unique equipment or antennas? Will this be a heavy digital operation?

Estimated Staff hours

How much staff time will it take to handle the event/incident. Be sure to include time for generation of After Action reports.

Estimated number of Operators

How many operators will it take. List the minimum to adequately support the operation and also the optimal number to function well. Remember to plan for a minimum of two extra operators PER SHIFT !

Be sure to include any special or unique resource information for this incident/event!

Insurance

Note any special insurance issues!

Locations/Assignments

Note any pre-planned staging areas, clearly state any non-public access requirements and any unique requirements for staging.

Location Contact Call Name Details
NCS Op's Name
TheirCall
FirstName Location and relief person information.
Incident Command Contact Name
Call
FirstName Details
Staging Area Contact Name
TheirCall
FirstName Staging area location - if used.
Location 1 Contact Name
Call1
FirstName Detail number 1
Location 2 has a much longer name than the others. Contact Name
Call2
FirstName Detail number 2. As you can see, some details require more space than others and with the HTML table processor, it works well.
Location 3 Contact Name
Call3
FirstName Detail number 3
Location 4 Contact Name
Call4
FirstName Detail number 4
Location 5 None Yet

Note how the background color can highlight items needing attention
Location 6 None Yet


Maps

List the URL for, or links to appropriate maps for this event.

Overview route maps are suggested for events like the MS-150 but individual assignment location maps are very helpful to operators that are not familiar with the area. Please remember, just because someone lives within a mile or two of a location doesn't mean that person knows exactly where it is.

Mapping software will easily create BMPs or the recommended JPGs.

Frequency(ies) and Repeaters

List all frequencies and repeaters that will be used for this incident/event. Be sure to include tone requirements and any special operational information needed.

Type Freq Tone Special Instructions
RPTR
145.31
123
2 second initial input delay
Let the repeater drop between exchanges.
RPTR
Freq2
Tone2
Info2
SIMP
Freq1
if any
Info3
HF
3.928
None
Use NVIS antenna

Special Equipment Requirements

List all special equipment that will be required to support any individual site and anything unique for the total operation.

Common items are:

The full "GoBag" is available in HTML or PDF forms.

Special Operator Instructions

ABSOLUTELY NO VOX!

List all special operator instructions that will be required to support any individual site and anything unique for the total operation.

List expected operator responses as applicable.